Bike Terms and Conditions
UK TRACK DAY EVENTS
ONLINE BOOKINGPlease take the time to read these terms and conditions carefully before booking on this site. By booking a UK track day you agree to abide by these terms and conditions. If you do not wish to agree to these terms please do not proceed with your order. If you require any clarification of these terms before booking please contact the office on [email protected] or call 01798 812704.
Details of the contract between you and Focused Events
By booking a UK track day through this site you warrant that you are legally capable of entering into abinding contract.
After placing an order and once payment has been received in full, you will receive a confirmation e-mail acknowledging the details of your order. Please check the details carefully and inform us immediately of any discrepancies. The confirmation email will also contain a Focused Events Itinerary for the event. The terms of the Itinerary and the Registration Form will also apply to the contract between us.
Please note that we are unable to offer refunds, transfers or cancellations within ten days of the event.
Any name changes and transfer of places outside of ten days of the event do not incur an administration fee. Any name changes made within 10 days are subject to a £15.00 administration fee. All cancellations outside ten days of the event will result in a credit note.
Credit Notes Issued are non refundable and nontransferable.
**NOTE: this applies to UK bookings only.
Focused Events are not responsible for any adverse weather conditions that may affect circuit availability however, if an event is cancelled due to weather conditions and no circuit activity has taken place, then we will transfer your booking to another date or issue you with a full booking value credit note.
Focused Events cannot be responsible for third party costs incurred due to any cancellation.
Please note that Focused Events reserve the right to change requested rider groups and group structure without prior notice.
Focused Events cannot be held responsible if a support service, instructor or star rider does not appear at an event.
Please note: there is a £15 - £20 surcharge for on-the-day bookings, and we cannot guarantee there will be a space. The rate varies according to the size of the event.
We maintain the right to cancel any reservation or booking up to and within 12 hours of an event. We will transfer any cancelled booking to an alternative event, any price difference will need to be paid by the customer, or issue a credit note for use at a later date. The credit note does not have any time limit applied.
Current deals and offers section in the FE website
All offers and deals are attached to these terms and conditions. These can be found on the website.
Motorsport is dangerous and can involve injury or death and despite Focused Events taking all reasonable precautions, accidents can happen. By attending a track day, you acknowledge this and confirm that you are aware of the nature of the activity and attend at the venue at your own risk.
Focused Events may remove any persons who are acting against the interests of safety and/or whose behavior is likely to cause damage, nuisance or injury.
Focused Events are not responsible for any loss, damage or injury to persons or of property caused or sustained by you as result of attendance at any track day, save for liability for death or personal injury arising from Focused Events negligence or for fraudulent misrepresentation.
REQUIREMENTS FOR PARTICIPATION
You must bring the photocard element of your full, current, unrestricted (not 33bhp or 47bhp restricted), valid UK driving licence as issued by DVLA and present it at registration. If using an ACU licence you must be 18 years of age or older and if using a Scottish ACU licence you MUST bring your passport to confirm your age.
ALL RIDERS MUST WEAR THE FOLLOWING AT ALL TIMES WHILST ON THE CIRCUIT:
- A one- or two-piece leather suit that MUST zip together the whole way round, i.e. around the whole body
- A helmet that meets BSI 6658 type A and the ACU gold stamp
- Leather motorcycle boots
- Leather motorcycle gloves, ideally with a cuff strap
- Ideally a back protector
- Titanium sliders and boot edges are prohibited.
All first time track riders MUST wear a Focused Events yellow jacket to identify themselves as novices to other riders. The cost of the jacket is £5.00.
The vehicle you intend to use must be in good condition mechanically and suitable for its intended use on the track. It is your duty to ensure that the vehicle remains in this condition for the duration of the activity, in the interests of your safety and the safety of others at the circuit. All vehicles must also comply with the noise regulations in place for the event.
The bike you intend to use must conform to the noise regulations for the event and are policed by the relevant race circuit. If your bike does not comply you will be prevented from riding until the noise emissions are addressed. It is your responsibility to ensure that your vehicle complies with the noise regulations and Focused Events cannot offer any refunds, transfers or credit notes if you are unable to take part in the event. Gift Vouchers
Gift vouchers are valid for one year. They are not transferable and non refundable. They can be used towards the majority of UK events, European events, hirebikes and personal instruction organised by Focused Events Ltd. Minimum purchase value is £50. Vouchers can be refunded within 14 days of purchase and will be subject to a cancellation fee of 15%. No cash refunds allowed.
All hires bikes are subject to an indemnity and availability so please call us on 01798 812704, regarding this before booking. They come with a full tank of petrol but after that you will need to pay for any additional fuel. The hire fee entitles you to a maximum of six sessions per event.
The indemnity fee varies according to the bike booked and is taken at the beginning of the event. As long as the bike returns as it was hired out to the rider, we will refund the deposit (please see miscellaneous section for refunds). Hire bike deal packages are subject to changes with fleet renewal and availability which might incur additional costs. Any damage to the bike will mean that we will not refund the deposit and you will no longer be able to use the bike for the rest of that event. We do not allow the use of hire bikes from other companies on our days for safety and insurance reasons.
Where hire bike models are fitted with adjustable settings THEY MUST NOT BE CHANGED. Anyone who is found to have altered the settings will not be allowed back on track and all monies paid will be forfeited.
Hire bikes are NOT available for evening or open pit lane events
Instruction on FE events.
We have an extensive team of instructors that can assist customers of all levels on the Race Circuit. If attendees wish to use their own instructors this can be arranged. However they 1st have to send to FE, the Instructors CV, and current Risk Accessment and Public Liabilty Insurance. Once this has been reviewed, FE will then make a decision as to whether this would be allowed. Outside of this process, independant Instruction is not allowed on FE events.
EUROPEAN EVENTS AND OFF-ROAD EVENTS
New Terms and Conditions
The booking fee is transferrable free of charge for events up to and including 31st December 2021. Transfers must be made 40 days prior to the scheduled event date.
A flexi fee of £59.00 can be added at time of booking only which enables booking amendments up to 28 days prior to the event date.
A name may be changed free of charge up to 28 days prior to the event date for events up to and including 31st December 2021.
The deposit/booking fee required to secure your place is non-refundable.
Credit Notes: Once issued will be valid for 2 years and are nonrefundable.
Standard Terms and Conditions
For our European events a non-refundable/non- transferable booking fee is required to secure your place.
Should you wish to cancel your booking prior to full payment being made then you will lose your booking fee and deposit.
A name change will incur a £59 administration fee.
Hotel accommodation and room requests must be confirmed 28 days prior to the event.
Any accomodation amendments requested within 28 days are subject to availability and will incurr additional costs.
Please note if on arrival at the hotel you request a change of room from a twin share to a single room the price will be double the single room supplement as both the room vacated and the single room supplement for the additional room is charged.
Within 28 days of the event we will be unable to offer any changes to the booking. If you cancel an event Focused Events cannot be held responsible for any third party costs already incurred by yourself.
If full payment of a balance due is not paid within ten days of the closure date, we reserve the right to cancel the booking with the loss of the booking fee and deposit.
Focused Events reserve the right to with hold customers belongings when a balance has not be cleared prior to the arranged collection date.
Season Tickets provide great value for our Bikes on Holiday customers. They have the following conditions;
Season Tickets are non refundable and non transferable and can only be used by the Season Ticket holder.
All Season Tickets have an expiry date and events must be attended within the time limit of the Season Ticket.
Cancellation of attending an event once booked is subject to the standard terms and conditions for booking an event.
Season Tickets are valid for 12 months and are non refundable.Current deals and offers section in the FE website
All offers and deals are attached to these and additional terms and conditions.
Discounts cannot be used in conjunction with other offers
Black Friday offers cannot be used in conjunction with any other offers or discounts. Credit notes may not be used. Events booked via the Black Friday offer may not be transferred. Name changes are not permitted. Black Friday Deals are nonrefundable.
Black Friday Deals must be booked via the website.
You MUST have track day insurance to cover you specifically for riding a motorbike on a race track at any of the European events. This is to ensure that, in the unlikely event of an accident, the proper medical care can be given and if required, repatriation can be provided. There are THREE types of insurance you should consider for a European Trackday:-
This is mandatory for riding on tracks in Europe.
All customers aged 70 and over must ensure they have the correct accident insurance for Europe
European Health Insurance
As with all holidays abroad, it is always sensible to cover yourself against any unforeseen eventuality, no matter how much you think it will not happen to you. Booking a European Trackday is no different which is why we recommend that you have an EHIC European Health Card, which is free. You can apply online at www.ehic.org.uk. All you need is your name, address and national insurance number.
This is optional but highly recommended as, depending on the policy, it could cover you for any travel cost reimbursement, should you be unable to attend for some reason, or for loss of valuables during your trip such as misplaced or stolen items.
From 1st October 2021
On Euro events your carnet costs up to a value of £10,000 are included in your Event cost booking. On additional value there will be an an additional cost of £2.50 per £1000
Motorcycles in transit
We will not accept any responsibility for paintwork that has not been applied correctly and cured in an oven. We will also not accept responsibiltiy for wrap damage.
We do not accept any responsibilty for any damage to bikes and kit loaded within a stillage. It is the customers responsibility to load the stillage and ensure that the bike and kit are loaded safely and securely therefore we do not accept any responsibility for any loss of items within the stillage.
For most events you will need to organise your own flights and hire cars.
Focused Events cannot be held responsible for any changes to flight times and/or schedules by airline carriers. We also cannot be held responsible for the attitudes and considerations of airline staff.
We maintain the right to cancel any reservations or bookings in relation to European events.
Focused Events maintain the right to remove customers from European events when they do not act or behave in the best interest of other customers on the event, hotels or race circuits and no refunds will be given.
Focused Events reserves the right to change the accommodation on offer.
Focused Events' accommodation prices are based on TWO RIDERS sharing. If you wish to share with a non-rider, this will incur a non-rider accommodation supplement. If you wish to book a single room, this will incur a single-occupancy supplement.
We cannot be held responsible for European circuits cancelling, transferring or terminating, or adjusting dates and therefore cannot be held responsible for any associated third party costs.
Bike Drop off and Collection
Customers can bring ONE bike. Note. If you intend to bring a larger bike e.g. adventure or touring type, you must notify Focused Events as there may be an extra charge based on size. You can also bring the following items:
- ONE kit bag up 17 kilos
- ONE tool box up to 15 kilos
- ONE set of stands
- ONE set of wheels OR tyres - these have to be within the prescribed limit as set out in the pre-event pack sent to you
IMPORTANT: Focused Events will charge you for any additional items and any items over the weight allowance specified.
Drop off and Collection Times
Customers are required to drop off and collect a bike at the prescribed times. You can drop/collect outside of these times for an additional £25 fee. If any bike is NOT collected within THREE days of the prescribed collection date or by prior arrangement, there will be a £13.50 per day charge levied to cover the cost of storage and insurance, until the bike is collected.
We cannot pay any compensation, damages, expenses, costs, losses or any other amount of any description or otherwise accept responsibility if we have to change or cancel a booking or your booking cannot be provided as or when agreed, or your booking arrangements prove deficient or you suffer any loss or damage of any description (including death or personal injury) as a result of circumstances or an event beyond our control, which we could not foresee or avoid even after taking all reasonable care. Such circumstances will usually include war, terrorist activity, civil unrest, industrial dispute, fire, natural or nuclear disaster, bad weather and all similar circumstances and in all such cases whether, actual or threatened.
European hire bike prices are charged at a day rate and come with a serviceable set of tyres.The indemnity deposit for European hire bikes is a minimum of £1800** and must be paid at the begininng of the event. The deposit will be refunded as long as the bike is returned in the same condition as it was hired out to the rider, otherwise it will be used to repair any damage done and the rider may have to contribute to the cost of repair may if this is above the indemnity deposit amount. In the event of damage to the hire bike you may not be able to use the bike for the rest of that event. Customers are responsible for fuel used and must return the bike with a serviceable set of tyres.
**Note: this amount may vary depending on the bike hired
Focused Events Transportation Insurance cover
The following inner limits will apply
- Clothing and associated Kit
- Tool and Tool Boxes
- Customers Bikes
- Total value £10,000
Customers/ owners must provide a
fully-valued inventory of all items deposited with Focused Events for transport, signed
by the customers/ owners of the goods before items are transported.
No cover is provided by Focused Events from the point at which the bike, kit and tools insured are off loaded at the Event(s) until such time as it is reloaded.
Personal Effects and Tool Kits Insurance
Subject to the following clauses
- Inventory Warranty Warranted that the full valued inventory is completed and signed by the owner of the goods prior to the commencement of transit.
- Average Clause This insurance is subject to average and in the event of the sum insured being less than the total value at the time and place of loss of the insured property, the Insured shall only be entitled to recover such proportion of the loss as the sum insured bears to the total value of the insured property.
- Pairs and Sets Clause Where an insured item consists of articles in a pair or set, the Insured shall not be entitled to recover more than the proportionate sum insured in respect of the particular part or parts which may be lost or damaged.
- Depreciation Clause liability is restricted to the reasonable cost of repair and no claim is to attach hereto for depreciation consequent thereon. In no case shall liability hereunder for such repairs exceed the sum insured in respect of the damaged article.
- Non-Contribution Clause This insurance does not cover any loss or damage which at the time of happening of such loss or damage is insured by, or would but for the existence of this insurance, be insured by any other existing policy or policies.
the risk of confiscation
- the risks
of Electrical, Electronic or Mechanical
- loss or damage due to moth, vermin, rust, mildew, mould, wear and tear or gradual deterioration
- loss or damage caused by climatic &/or atmospheric conditions or extremes of temperature
Subject to all the same conditions as detailed in Clause 1.1 and additionally:
- Excluding the risks of BREAKAGE, CHIPPING, BRUISING, SCRATCHING, DENTING, BENDING, AND MARRING absolutely
- Cash, bank notes, cheques, money orders, postal orders, national savings certs, premium bonds, stamps of any kind, travel tickets, passports, manuscripts or documents of any description, medals, coins, bonds, securities, travellers samples, jewellery, watches, personal ornaments, precious stones &/or metals, furs and any other article of a like description. Mobile phones and electronic equipment such as but not limited to IPods , Ipad, tablets, laptops satellite navigation equipment , bike cameras , cameras and the like.
- Perishable goods, acids, paints, aerosols, medicines and liquids of all descriptions.
Clause 1.1 New and/or Used Motor Vehicles and Motor Cycles not exceeding 5 years old with preshipment certifcate of condition
- the risks of Electrical and Mechanical Derangement
- loss or damage arising from atmospheric or climatic conditions
- loss or damage caused by freezing of coolant
- the risks of rust, oxidisation or discolouration
- loss or damage to accessories unless declared prior to shipment
- loss or damage whilst the insured vehicle is being driven under own power or whilst being towed except whilst being loaded or unloaded from the carrying conveyance
- the risk of confiscation
Clause 1.2 Used Motor Vehicles and Motor Cycles over 5 years old and/or vehicles with no certificate of condition
Subject to all the same conditions as detailed in Clause 1.1 and additionally:
- Excluding the risks of BRUISING, SCRATCHING, DENTING, COST OF REPAINTING, RUST, OXIDISATION AND DISCOLOURATION
- any claim recoverable under a policy of motor insurance
- third party liability
Non Collection of machines and equipment from FE
Unless previously agreed, customers motorcycles and kit, that has not been collected from FE yard or delivery, will incur a charge of £13.50 per day for storage and insurance.
FETimes of Arrival/Registration
starts at 07:30 am. You MUST produce your driving licence (photo
card\) at the time of registration. Please note
that photocopies will not be accepted.
The Safety Briefing starts at 08.30am. Any rider who misses the safety briefing will miss their first session.
Tank mounted cameras and brackets or helmet mounted cameras are NOT permitted.
Credit notes : Once issued they are valid for 12 months and are non refundable and non transferable.
Photography and Production of Coverage
Other than taking still photographs for personal, non-commercial and non-promotional use, riders, passengers or their guests are NOT permitted to take commercial photographs or videos without the prior consent of Focused Events.
No animals are allowed at any of our track days
Any refunds made to debit or credit cards can take up to THREE days to appear on your statement.
Any deposit paid with a debit or credit card for a UK event with the request to pay on the day will be debited for the full amount of the event if attendance is not met.